Operations Admin

US-KS-Kansas City
1 month ago
Job ID
# of Openings
Management - Operations


PetroChoice, a leading distributor of lubricants, oils, fluids, and greases is currently recruiting an Operations Admin for our Kansas City, KS location due to growth. Our history is marked by consistent growth and expansion, which has significantly widened our scope of experience and capabilities as a lubricant distributor.  Our mission is to provide lubrication solutions that create value for our customers. We will realize this mission through our commitment to our employees as well as to the highest standards of service, quality, integrity, and safety.

We are a premier distributor of lubricants and services to thousands of companies in many states including Pennsylvania, Maryland, Ohio, Minnesota, Wisconsin, New Jersey, North Carolina, Florida, Tennessee, Kansas, Colorado, and Nebraska among others. In fact, we distribute and offer our services from more than 50 locations in 32 states every day and include top brands of oils, greases, and other lubricants.


We offer a competitive starting salary, comprehensive benefit package, including medical/dental/vision, paid time off, company paid life insurance, company paid long term disability and 401K.

Click the apply button to apply or visit www.petrochoice.com to see all of our current openings!



The Company reserves the right to add to, delete, change, or modify the essential duties and responsibilities at any time.   All work is to be completed with minimum supervision and in accordance with Company standards.  Other duties may be assigned.


  • Supervise, monitor, and coach the performance of the facility and facility personnel, including operating expenses and personnel productivity
  • Responsible for the receipt, storage, quality control, and reconciliation of all inventory for the facility
  • Process paperwork and forward data to the appropriate internal associates
  • Report truck and vehicle maintenance issues to the Fleet Supervisor, and assist on a local level with facilitating upkeep and repair of such equipment
  • Implement policies and procedures, and compile and maintain performance metrics with respect to the facility including:
  • Incident logs and reports
  • Service failures (backorders, on-time delivery, loading or receiving errors, etc.)
  • Warehouse and Driver performance including adherence to Standard Operating Procedures
  • Application or waiver of fees and lead times
  • Quality control
  • Oversee and maintain the cleanliness, condition, and operation of the facility and facility equipment
  • Assist customers, common carriers, and contractors at the facility
  • Consult and advise on the performance of facility personnel and equipment
  • Supervise, monitor, and implement Security, Health, Safety and Regulatory compliance in operation at the facility
  • Communicate with Human Resources as needed with respect to any performance issues, disciplinary action, staffing needs, hiring and termination of associates
  • Schedules monthly meetings and training for drivers and warehouse employees and additional training as needed
  • Applies knowledge of and adheres to government standards such as workers' compensation, DOT, DEP and applicable safety standards
  • Communicates with DOT and Risk Management Consultants as needed on issues or for clarification on DOT and/or OSHA regulations
  • Required to attend scheduled operations training conducted by DOT and Risk Management consultants
  • Maintains a flexible work schedule to include irregular hours, weekend and holidays

To perform the job successfully, an individual should demonstrate the following competencies:


  • Database organization, access, and retrieval techniques;
  • Data communication principles, practices, and restrictions;
  • Modern accounting and office practices and procedures including equipment and software utilization;
  • Information technology management;
  • Produce written documents with clearly organized thoughts using proper English sentence construction, punctuation and grammar;
  • Comprehend and make inferences from written material in the English language;
  • Excellent oral communication skills with customers, co-workers, vendors, executive management members in face-to-face one-on-one settings, in group settings, or via telephone;
  • Monitor or observe data to determine process issues or problems;
  • Work cooperatively for the betterment of the enterprise with all fellow employees.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Must be fluent in written and oral use of the English language. Fluency in both English and Spanish may be a requirement at some Facilities as determined by local demographics.
  • Must possess highly advanced PC skills including training and knowledge of various software packages in an integrated ERP type system including SAP. Ability to read, analyze, and interpret general business records and reports. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, vendors, or the general public.



Associate’s Degree from an accredited college or university or equivalent education and training through minimum three (3) years on the job experience in a path of progression of duties, responsibilities, and administration. At least the last 1 year or experience must be in a clerical or administrative support capacity.



Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.



Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.



Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.



To perform this job successfully, an individual should have knowledge of Microsoft Word, Excel, PowerPoint, and other report writing and project planning software. Experience working in an ERP environment is desirable.



The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is usually moderate.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and sit.




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