• Operations Admin Assistant

    Job Locations US-TX-Dallas
    Posted Date 4 weeks ago(5/22/2018 11:24 AM)
    Job ID
    2018-1515
    # of Openings
    1
    Category
    Administration
  • Overview

    PetroChoice, a leading distributor of lubricants, oils, fluids, and greases is currently recruiting an Operations Admin Assistant for our Dallas, TX location due to growth. Our history is marked by consistent growth and expansion, which has significantly widened our scope of experience and capabilities as a lubricant distributor.  Our mission is to provide lubrication solutions that create value for our customers. We will realize this mission through our commitment to our employees as well as to the highest standards of service, quality, integrity, and safety.

    We are a premier distributor of lubricants and services to thousands of companies in many states including Pennsylvania, Maryland, Ohio, Minnesota, Wisconsin, New Jersey, North Carolina, Florida, Tennessee, Kansas, Colorado, and Nebraska among others. In fact, we distribute and offer our services from more than 50 locations in 32 states every day and include top brands of oils, greases, and other lubricants.

     

    We offer a competitive starting salary, comprehensive benefit package, including medical/dental/vision, paid time off, company paid life insurance, company paid long term disability and 401K. Uniforms and yearly work boot allowance is provided.

    To apply visit www.petrochoice.com to see all of our current openings or call 224-276-2207

    Responsibilities

    Include but are not limited to the following. The Company reserves the right to add to, delete, change or modify the essential duties and responsibilities at any time.   All work is to be completed with minimum supervision and in accordance with Company standards. Other duties may be assigned.

    • Organize, collate, scan, and archive all daily business records for facility;
    • Provide assistance to all customer walk-ins and pick-ups;
    • Greet and assist all visitors to the facility;
    • Assist warehouse personnel with bill of lading processing;
    • Assist dispatch with printing, sorting and organizing delivery tickets for drivers;
    • Assist Facility Manager with all administrative and clerical requirements;
    • Assist Sales department with mailings and special projects.
    • Scan and archive all daily business transaction and forward to Central Administration for processing;
    • Process, account for, and reconcile all cash transactions for the facility;
    • Assist the HR Department with filing, mailings, special projects, scheduling interviews, etc.
    • Open and distribute mail and maintain postage level for the postage machine.
    • Order office supplies. Maintain supply cabinet and kitchen supplies at 739 and 749 organized and replenished as needed.
    • Provide assistance for all office and administrative functions at the facility and other tasks as assigned.

    COMPETENCY:

    To perform the job successfully, an individual should demonstrate the following competencies:

     

    • Database organization, access, and retrieval techniques;
    • Data communication principles, practices, and restrictions;
    • Modern accounting and office practices and procedures including equipment and software utilization;
    • Information technology management;
    • Produce written documents with clearly organized thoughts using proper English sentence construction, punctuation and grammar;
    • Comprehend and make inferences from written material in the English language;
    • Excellent oral communication skills with customers, co-workers, vendors, executive management members in face-to-face one-on-one settings, in group settings, or via telephone;
    • Monitor or observe data to determine process issues or problems;
    • Work cooperatively for the betterment of the enterprise with all fellow employees.

     

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    • Must be fluent in written and oral use of the English language.  

     

    • Must possess highly advanced PC skills including training and knowledge of various software packages in an integrated ERP type system including SAP. Ability to read, analyze, and interpret general business records and reports. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, vendors, or the general public.

     

    EDUCATION/EXPERIENCE:

    Associate’s Degree from an accredited college or university or equivalent education and training through minimum three (3) years on the job experience in a path of progression of duties, responsibilities, and administration. At least the last 1 year or experience must be in a clerical or administrative support capacity.

     

    LANGUAGE ABILITY:

    Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

     

    MATH ABILITY:

    Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

     

    REASONING ABILITY:

    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

     

    COMPUTER SKILLS:

    To perform this job successfully, an individual should have knowledge of Microsoft Word, Excel, PowerPoint, and other report writing and project planning software. Experience working in an ERP environment is desirable.

     

    WORK ENVIRONMENT:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    The noise level in the work environment is usually moderate.

     

    PHYSICAL DEMANDS:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and sit.

     

    EOE

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