PetroChoice

  • Accounts Receivable Specialist

    Job Locations US-PA-Avoca
    Posted Date 4 weeks ago(10/15/2018 6:11 PM)
    Job ID
    2018-1676
    # of Openings
    1
    Category
    Accounting
  • Overview

    PetroChoice, a leading distributor of lubricants, oils, fluids, and greases is currently recruiting for a Accounts Recievable Specialist for our Avoca, PA facility due to growth. 

     

     

    What We Offer:

    • Competitive starting salary
    • Major Medical/Dental/Vision
    • 401k Company Match
    • Paid time off & Holiday Pay
    • Company paid life insurance
    • Company paid long term disability

    Responsibilities

     

    • Performs all data entries and computer functions related to billing and payment procedures.
    • Prepares and posts cash receipts to customer accounts on a daily basis and notifies concerned parties of payments received.
    • Researches discrepancies and debit memos to accurately process, issue and post credits/debits to customer accounts as necessary.
    • Monitors accounts receivable summary for delinquency through related reports on a daily basis.
    • Prints and reviews an aging report on a weekly basis.
    • Assists in month closing by assuring all appropriate information is data entered into computer and reviews and updates current aging report for discrepancies and finance charges.
    • Researches and responds to all accounts receivable inquiries in a prompt manner.
    • Participates in weekly conference call with sales partners and discusses resolution of outstanding customer delinquency issues.
    • Initiates appropriate collection activity via past due notices, telephone, correspondence and local magistrate offices.
    • Initiates, tracks and maintains all records/files associated with collection activities for each account to include negotiated payment schedules, telephone call documentation and collection letters.
    • Negotiates payment terms with customers in accordance with established guidelines to minimize collection agency potential.
    • Insures company adherence to credit policies and procedures for consistent handling of collection matters to maintain good customer relations.
    • Notifies customers of non-sufficient fund checks, arranges for an alternative method of payment with sales and assesses charges to accounts.
    • Receives and responds to credit and collection related inquiries in a prompt manner.
    • Processes customer credit applications and provides to controller for approval.
    • Maintains all records and files and backup documentation related to accounts receivable.
    • Maintains accurate customer information in database according to company procedures.
    • Creates and maintains proper response letters on computer for various incoming correspondence.
    • Balances office petty cash.
    • Attends civil hearings at magistrate offices for collection of unpaid accounts.
    • Applies credits to national customer accounts.

    Qualifications

    Language Ability:

    Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations, to customers, clients, and other employees of the organization.

     

    Math Ability:

    Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

     

    Reasoning Ability:

    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

     

    Computer Skills:

    To perform this job successfully, an individual should have knowledge of word processing software, spreadsheet software, accounting software and internet software.

     

    Education/Experience:

    High school diploma or general education degree (GED); and two to four years related experience or training; or equivalent combination of education and experience.

     

    Certificates and Licenses:

    • None

     

    Equipment:

    • None

     

    Physical Demands:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    While performing the duties of this job, the employee is regularly required to work while sitting; use hands; and reach with hands and arms; talk and hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

     

    Work Environment:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    The noise level in the work environment is usually moderate.

     

    EOE

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